Opening a private medical practice takes a lot of work and dedication. You have to obtain regulations, secure equipment, market your business and more. The To-Do list is going to be long when opening a new practice.

The doctor should not be in charge of carrying out every task. For example, transcribing medical reports are something that you should outsource. Read on to find out how a private medical practice can benefit from medical transcription services.

medical transcription services doctor computer

Avoid Paying A Salary And Benefits

A medical transcriptionist creates reports and administrative documents from dictated recordings made by the doctor. He or she also edits the information for proper usage of medical terms and checks for grammar errors. It is common for doctors to not want to give this task to someone else. You are probably thinking that you can type your own notes. This time spent typing notes could be used to see more patients or doing something to generate revenue.

Hiring an in-house medical transcriptionist is another option. However, you have to pay an employee by the hour or salary and provide them with benefits. Private medical transcription services mean paying someone based on the volume of the work. It saves your practice money because of paying per job and only when the service is needed.

Lighten The Load

It is common for transcription duties to fall to someone who is already on staff. This employee usually already has duties to carry out in the office. He or she will have to juggle other tasks while trying to do the transcription work. The worst case scenario is getting behind on the transcription work and putting stress on your staff. This creates hostility in the workplace.

You want a staff that is happy and productive. A private service allows your staff to focus on their job’s duties to help with running your practice.

Maintain Organized Charts

You can provide a template for your medical notes to this service. The transcription service returns the notes back neatly typed to your office. It also means your patient records will have the same format. The records are also checked for accuracy. Organized charts allow you to access a patients’ information easier and faster. This service gives your charts an extra layer of uniformity.

Good records are important for backing up the credibility of your practice. If you are sued and accusations are made by a patient, then you can use your records for evidence. If you are working with a transcriptionist, then he or she can help you to maintain efficient patient records. You have to spend money to make money in business.

It comes down to planning and putting together an efficient team when running a business. Assembling a team should be one of the first things to get done. A reliable team can make sure your business executes and functions efficiently. As an owner of a medical practice, you must be willing to release control to make sure your patients get quality care.

Adding Patient Visits into EMR/EHR System

360 Transcription will either remote connect to the provider’s EMR/EHR system to access the specific patient visit and then open that visit and add all the provider’s dictation directly into the system. The provider does not have to worry about taking the extra time to manually complete this process, which takes away one-on-one patient/provider interaction from the visit.

This process to remote-connect can be automated as well. Through an interface, anything transcribed can be automatically inserted into the correct location within the patient visit. 360 Transcription currently performs this mostly for larger clinics due to the cost of the interface. However, 360 Transcription does not charge to build the interface from their side. The EMR/EHR companies charge for their end of the work and most times this is in the thousands. This is why 360 Transcription likes to mention they can do this manually, with EMR/EHR system access, to avoid the interface cost by the EMR/EHR companies.

Many providers do not want to take the time to train on EMR/EHR systems due to the complexity and extra time it takes out of their already busy schedules. This is where 360 Transcription comes in and enters the patient dictation/transcription directly into their system and alerts the provider when the visit is ready for their review and e-signature. So, not only is 360 Transcription saving time and money by dictating, but they are also saving time and frustration by inserting their dictated notes directly into the patient’s visit within the EMR/EHR system.

 

Resources:

An electronic health record (EHR) or electronic medical record (EMR) is a digital version of a patient’s paper chart. EHRs can: Contain a patient’s medical history, diagnoses, medications, treatment plans, immunization dates, allergies, radiology images, and laboratory and test results.

Here’s the .gov site that explains EMR/EHR systems and how they work within the healthcare industry. These systems are mandatory.